--- title: How to Download as ZIP description: Download as ZIP will download all the folders, sub-folders and documents into a compressed file. The folder structure will be preserved and documents will remain in their original formats. Redactions, pins, notes and highlights will not be retained. --- [Skip to content](https://help.safelinkhub.com/how-to-download-as-zip#main-content) English Show submenu for translations [Contact us](https://help.safelinkhub.com/kb-tickets/new?hsLang=en) [![safelink](https://help.safelinkhub.com/hs-fs/hubfs/safelink.png?width=133&height=30&name=safelink.png)](https://safelinkhub.com/) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](https://help.safelinkhub.com/kb-tickets/new) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Hub](https://help.safelinkhub.com/?hsLang=en) 2. [Using Workspace (General)](https://help.safelinkhub.com/using-workspace-general?hsLang=en) 3. [Downloads & Exports](https://help.safelinkhub.com/using-workspace-general?hsLang=en#downloads-exports) # How to Download as ZIP ## Download as ZIP will download all the folders, sub-folders and documents into a compressed file. The folder structure will be preserved and documents will remain in their original formats. Redactions, pins, notes and highlights will not be retained. [How to Download as ZIP - Gen 4](https://help.safelinkhub.com/how-to-download-as-zip#gen4) [How to Download as ZIP - Gen 3](https://help.safelinkhub.com/how-to-download-as-zip#gen3)     ### How to Download a Report as a Zip File - Gen 4 1. Open your workspace and go to the **Documents** tab. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/8aea0c5b-d2fa-4a64-89ac-a27dec20b493/user_cropped_screenshot.webp?tl_px=0,0&br_px=2201,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=41,197) 2. Select the files and folders you want to download as Zip. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/d246118b-9994-4d9d-b2ff-92773ac5b7fa/user_cropped_screenshot.webp?tl_px=38,0&br_px=2239,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,212) *Please note that all documents in the subfolders will also be included.* 3. Click the **Export** button from the Actions Toolbar ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/bdf2c112-2190-4bde-b903-9f7a4550104c/user_cropped_screenshot.webp?tl_px=363,0&br_px=2564,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,136) 4. Selct **Download Folder as Zip** from the menu. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/340869ad-4cc0-412b-b8fd-5caebba691d8/user_cropped_screenshot.webp?tl_px=455,0&br_px=2656,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,167) 5. Tick the box for Download with Numbering to include it in your export, or untick the box to exclude it from your report. Then, click Run **Report.** ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/bfb78619-9502-4b2f-8217-847a84f491f7/user_cropped_screenshot.webp?tl_px=283,0&br_px=2484,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,209) 6. Safelink automatically builds a report containing your Zip file. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/a51ecc7d-dc73-4154-9e96-0a54cb336e58/user_cropped_screenshot.webp?tl_px=175,0&br_px=2376,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,182) *Larger folders/files will take some to build. This process is asynchronous, so you can do other things while waiting for the report to complete. You can check the progress of the report by going to the  **Past  Reports Menu**.* 7. Once your report is ready, you can download it or save it to your room. Click **Download Report** to complete the process. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/836b5a73-91bd-4f79-a442-7f4309550abf/ascreenshot.jpeg?tl_px=0,0&br_px=2201,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=318,269) *Please ensure you have the necessary permissions to download the folders and documents.* --- ### How to Download as ZIP - Gen 3   1. Open your workspace and go to the **Documents** tab. ![](https://image.crisp.chat/process/original/?url=https%3A%2F%2Fstorage.crisp.chat%2Fusers%2Fhelpdesk%2Fwebsite%2Ffe95e4a65e1fd000%2Fupl-1_hc5yat.png) 2. Right-click on a folder and select **Download Folder as Zip** from the menu. ![](https://image.crisp.chat/process/original/?url=https%3A%2F%2Fstorage.crisp.chat%2Fusers%2Fhelpdesk%2Fwebsite%2Ffe95e4a65e1fd000%2Fdownload-as-zip_kkxsat.png) *Please note that all documents in the subfolders will also be included.* 3. Safelink automatically builds a report containing your Zip file. ![](https://image.crisp.chat/process/original/?url=https%3A%2F%2Fstorage.crisp.chat%2Fusers%2Fhelpdesk%2Fwebsite%2Ffe95e4a65e1fd000%2Fzip-3_9jb2k6.png) *Larger folders/files will take some to build. This process is asynchronous, so you can do other things while waiting for the report to complete. You can check the progress of the report by going to the **Past Reports Menu**.* 4. Once your report is ready, you can download it or save it to your room. 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