How to set up workspace security
Only Workspace admins can manage security settings for a workspace. Please contact your Workspace admin to update your security settings.

To begin, click 'Manage Workspace'.


Next, scroll down to the 'Security' section on your Workspace Settings page.


Next, set an 'Authentication Policy'. There are five authentication policies to choose from.

Automatic - This will follow the 'Authentication Policy' that has been set by your Licence admin.
Standard Authentication - Workspace members who login to Safelink with their username and password will be able to access this workspace.
SMS Two-Factor Authentication - Workspace members who login to Safelink with their username and password are required to enter a two-factor authentication code that is sent to them via SMS before they can access the workspace. New users who do not have a mobile telephone number stored on their account will be asked to enter their mobile telephone number.
Two-Factor Authentication via Google/Authy/Microsoft - Workspace members who login to Safelink with their username and password are required to enter a Two-Factor Authentication code from an Authenticator App before they can access the workspace.
Mandatory Two-factor Authentication - Workspace members who login to Safelink with their username and password and are required to enter a two-factor authentication code that is sent to them via SMS before they can access the workspace. New users who do not have a mobile telephone number stored on their account will be asked to contact their Licence administrator.



Tick 'Members Visible?' If this box is ticked, it will be possible for all members of the workspace to find out who all the other members are through various listings and the address book of the secure mail module. Workspace admins are always visible to all members of the workspace and all members will be visible to them. This option is enabled by default.


Tick 'Encrypt Data?' If this box is ticked, the contents of this workspace will be encrypted before being stored in Safelink's databases. This provides the highest level of protection for your data and an exceptional level of isolation between workspaces.


'Automatically re-issue workspace keys when a user resets their password' - By ticking this box, you will be sharing encryption keys used for this workspace with the 'Safelink Re-Auth Bot', which will automatically re-authorise access to this workspace when a member of the workspace resets their password. If you leave this box unticked, a Workspace manager will need to manually re-authorise access to the workspace when a member of the workspace resets their password. The system will not share encryption keys with the 'Safelink Re-Auth Bot'.


Scroll down to the end of the options and select 'Save' to save your settings.
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