You can choose which apps you would like turned on or off in your Virtual Data Room. Workspace apps are custom tools designed to help you accomplish your project goals. Each workspace has its own set of apps which can be enabled or disabled to personalise the behaviour of your workspace. Below are the apps available to you in the Virtual Data Room. You must be a Workspace Manager to access this screen.

You can access your workspace apps by clicking the 'Manage Workspace' tab.

When the Baskets app is enabled, you can select a few documents or add all your documents to your basket. You can download your documents as a ZIP or export them as a PDF.

When the Binder View app is enabled, you can view your documents as a virtual binder. The system will automatically generate a click-able index to help you navigate to different documents in your binder. Click on the tabs to browse different sections or click on a page corner to leaf through the pages.

Enable the Bundling Tools app to create organise your documents into a court bundle. You can add documents, create sections and export your court bundle as a PDF.

When the Data Workspace Index app is enabled, users can view the folders, sub-folders and documents of your workspace on your workspace homepage. You can export your Data Workspace Index as a CSV, PDF or Word document.

Use the Detailed Tracking app to capture detailed information about when documents are viewed, accessed, created, uploaded, moved, renamed, deleted and more. The detailed tracking app must be enabled in order for the system to record and display the information in this report.

When the Document Coding app is enabled, users will gain access to the 'Coding' tab. This is where users can create a set of fields that will be available when you use Safelink's Classification Wizard to classify documents.

When the Electronic Signature app is enabled, Workspace Admins can send signature request to signatories.
Please note enabling the e-signature app will incur a charge per signature, please contact our Support Team for details.

When this Expanded Activity Listing app is enabled, your news feed will show each new document added to the workspace as its own entry. If this app is not enabled, documents added to the room will be grouped as a single entry.

Enable the Folder Grid View app to display your workspace data and files in a tabular view. This view also introduces extra workspace functionality.

When the Follow The Leader app is enabled, a single user can begin sharing their screen from the Folder View or within the Document View. Other users within this workspace will have the option to follow the leader's screen and go through the workspace's contents as a team.

When the Licence App Templates app is enabled, any cover sheet templates saved on your Licence from previous bundling workspaces can be copied, edited and applied to this bundle workspace.

When the Micro Blog app is enabled, users have the ability to share a status update on the workspace homepage. This app is helpful for communicating messages within your secure workspace environment.

When the News Feed app is enabled, users can view new documents, messages, and tasks on the workspace homepage. The news feed is personalised to each user, so only items users are permitted to see will be shown.

When the Notes app is enabled, users can click anywhere on a document or drop a pin to add a note. Users can choose who to share their note with. They can keep it private, share it with their group or share it with everyone in the workspace.

When the Numbering app is enabled, users have the ability to add numbering to documents and folders. Numbers can be applied before or after adding files into your workspace. Users have the ability to automatically or manually renumber their files.

When the Outlines app is enabled, you can create a list of pinned or highlighted document sections. Your outline can represent a train of thought or be a list of relevant items. Create a new outline and then export it.

When the Previews app is enabled, users can hover over document titles in the Documents area to see a small visual preview of their documents. This must be turned on by a Workspace Admin in order for it to work.

When the Q&A app is enabled, users can submit general or document-specific questions. Workspace Admins can control who can see and reply to these questions.

When the Restrict Download & Print app is enabled, users will not be able to download or print documents from the workspace. This app is useful if you would like to restrict data from leaving the workspace.

When the Sample Templates app is enabled, users have the ability to choose and edit one of our previously created sample cover sheets.

When the Search app is enabled, users can use the Search Wizard or the Power Search apps to perform comprehensive searches in your workspace.

When the Secure mail app is enabled, users can send secure messages to one another within the Safelink system.

When the Send via secure mail is enabled users can quickly send documents or folders to others using Secure Mail

Enable Share via Email to allow documents to be shared with external users via coded links in emails, without requiring a password.

Enable the Sheets app to create sheets with custom rows and columns for capturing and presenting information.

When the Surface View app is enabled, users can view their documents as large scrollable PDF's. This app must be turned on in order to use any of the Document tools such as highlights, pins, notes and redactions.

When the Tasks and Events app is enabled, users can create tasks and events, and view them on a calendar on the workspace home page.

Enable the Timed Access app to specify a workspace access and submission deadline for each user. After the deadline, the user will no longer have access to the workspace and no further documents or folders can be uploaded.

When the Two Phase Approval app is enabled, workspace members will require approval from an authorised user when adding or removing documents or folders.

When the Watermarks app is enabled, watermarks will be applied to documents. Workspace Admins have the ability to customise watermark text.

When the What's Changed app is enabled, users will be able to see which documents have been added, moved or deleted since they last logged in on the workspace homepage. Visibility is subject to the permissions of each user.
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