--- title: Downloading Folders and Documents as a PDF description: Safelink can build a single PDF file containing all the documents in a folder. You can add an index page and number the pages. Make sure you have folder admin permissions enabled to download folders and documents.  --- [Skip to content](https://help.safelinkhub.com/downloading-folders-as-a-pdf#main-content) English Show submenu for translations [Contact us](https://help.safelinkhub.com/kb-tickets/new?hsLang=en) [![safelink](https://help.safelinkhub.com/hs-fs/hubfs/safelink.png?width=133&height=30&name=safelink.png)](https://safelinkhub.com/) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](https://help.safelinkhub.com/kb-tickets/new) How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Hub](https://help.safelinkhub.com/?hsLang=en) 2. [Using Workspace (General)](https://help.safelinkhub.com/using-workspace-general?hsLang=en) 3. [Downloads & Exports](https://help.safelinkhub.com/using-workspace-general?hsLang=en#downloads-exports) # Downloading Folders and Documents as a PDF ## Safelink can build a single PDF file containing all the selected documents. You can add an index page and number the pages. Make sure you have folder admin permissions enabled to download folders and documents. [Downloading folders as a PDF - Gen 4](https://help.safelinkhub.com/downloading-folders-as-a-pdf#gen4) [Downloading folders as a PDF - Gen 3](https://help.safelinkhub.com/downloading-folders-as-a-pdf#gen3)     1. Click the **Documents** tab. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/37af8f25-f4eb-45ed-b85c-76f35cff2d84/user_cropped_screenshot.webp?tl_px=0,0&br_px=2201,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=49,189) 2. Select the files and folders you want to download as PDF. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/9447720a-1905-40db-8ba6-f03356e8c38e/user_cropped_screenshot.webp?tl_px=68,0&br_px=2269,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,213) *Please note that all the documents in the subfolders will be included.* 3. Click the **Export** button from the Actions Toolbar. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/deb13bd8-4f02-40bc-a8f0-e94991e316e0/user_cropped_screenshot.webp?tl_px=379,0&br_px=2580,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,134) 4. Select **Download as PDF.** ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/c94a1dee-6caf-4740-b306-b4e45231e704/user_cropped_screenshot.webp?tl_px=484,0&br_px=2685,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=524,209) 5. Before you download your PDF, you can customise it. Select the PDF options relevant to you, then click **Continue.** ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/669731e3-86f3-4ddf-a73e-1af39a1d9658/user_cropped_screenshot.webp?tl_px=0,65&br_px=1944,1296&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=768,516) 6. Safelink will automatically build your PDF according to your specifications. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-04-13/99716ee4-1e41-41b8-91c0-9f5ab5dfa4c8/screenshot.webp?tl_px=0,0&br_px=1376,491&force_format=jpeg&q=100&width=1120.0) *Bigger folders/files will take some time to build.* 7. Once your PDF is ready, you can download the report or save it to your room. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-31/c7255fe4-e116-4c4a-b638-0fa859c69d9b/ascreenshot.jpeg?tl_px=0,0&br_px=2201,1230&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=1&wat_gravity=northwest&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F59D24_standard.png&wat_pad=344,267) 8. Open your PDF to view your documents. ![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-03-31/7ef03a8e-b470-480c-a422-9d3060f518e2/screenshot.jpeg?tl_px=0,0&br_px=2940,1274&force_format=jpeg&q=100&width=1120.0)   ### Downloading folders as a PDF - Gen 3 1. Click the **Documents** tab. ![](https://help.safelinkhub.com/hubfs/1-png-1.png) 2. Select the files and folders you want to download as a PDF. ![select2-1](https://help.safelinkhub.com/hs-fs/hubfs/select2-1.png?width=670&height=502&name=select2-1.png) *Please note that all the documents in the subfolders will also be included.* 3. Click the **Export** button from the Actions Toolbar and select **Download as PDF**. ![select3](https://help.safelinkhub.com/hs-fs/hubfs/select3.png?width=670&height=494&name=select3.png) 4. Before you download your PDF, you can customise it. Select the PDF options relevant to you, then click **Continue**. ![](https://help.safelinkhub.com/hubfs/3-png-1.png) 5. Safelink will automatically build your PDF according to your specifications. ![](https://help.safelinkhub.com/hubfs/4-png.png)*Building bigger folders/files will take some time to build.* 6. Once your PDF is ready, you can download the report or save it to your room. ![](https://help.safelinkhub.com/hubfs/5-png.png) 7. 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