Search Syntax for the Document Search Bar
The Document Search Bar lets you build precise searches using a formula. A formula is made up of one or more conditions, which you can combine to narrow or broaden your results. This article explains each condition you can use and how to write it correctly.
Notes:
- Conditions are combined automatically using AND logic — meaning all conditions must match.
- Use
or(lowercase) between conditions to find documents that match either one. - Use brackets
( )to group conditions together. - Place a minus sign
-directly before any condition to exclude it from results.
Condition |
Sample Formula |
Explanation of Examples |
|
Containing Word |
contract |
Matches documents containing the word "contract" or "contracts" |
|
Not containing word |
-contract |
Matches documents that do not contain the word "contract" or "contracts" |
|
Containing Phrase |
"Contract for Services" |
Matches documents containing the phrase "contract for services", or phrases whose words have similar stems, like "contracts for service" |
|
Having searchable text |
indexed:yes |
Matches documents that has text that is readable by the system |
|
Is Indexing complete? |
is-indexing-complete:yes |
Finds documents whose indexing is fully complete |
|
Having reference number |
reference-number:1234 |
Matches documents that have a reference number that matches1234 |
|
Containing word in a specific field |
subject:contract |
Matches documents containing the word "contract" or "contracts within the Subject field |
|
Dated on or after |
from-date:2020-12-25 |
Matches documents dated on or after 25.12.2020 |
|
Dated on and before |
to-date:2020-12-25 |
Matches documents dated on or before 25.12.2020 |
|
Dated on or between |
from-date:2020-12-25:to-date:2022-12-25 |
Matches documents dated on or between 25.12.2020 and 25.12.2022 |
|
Has a defined date |
has-date:yes |
Matches documents that has a date |
|
Has extension |
extension:.pdf |
Matches all documents that are a .pdf file |
|
Has file type |
type:pdf |
Matches all documents that are a pdf file |
|
Duplicate status |
duplicate:primary |
Finds the primary copy of duplicate documents. |
|
With ID |
doc:SF2345 |
Matches all documents that have an ID of SF2345 |
|
Within folder |
folder:documents |
Matches all documents that are within the folder called documents and does not include the contents of subfolders and attachment folders |
|
Within Folder or any of its subfolders |
within:documents |
Matches all documents that are within the folder called documents and includes the contents of subfolders and attachment folders |
|
Labelled as |
tag:important:yes |
Matches all documents that are tagged as “important” |
|
Labelled as not |
tag:important:no |
Matches all documents that are tagged as not “important” |
|
File is corrupt |
Is-corrupt:yes |
Matches all documents that are corrupt |
|
File is password protected |
Is-password-protected:yes |
Matches all documents that are password protected |
|
Is an attachment? |
is-attachment:yes |
Finds documents that are attachments. |
|
Containing email domain/s |
parties:@example.com |
Finds emails involving any address at example.com |
|
Containing email domain/s in a specific field |
parties:from:@example.com |
Finds emails sent from an address at example.com. Other fields: |
|
Containing email domain/s and no others in a specific field |
only-parties:@example.com |
Finds emails where example.com is the only domain involved |
|
Matching saved search |
Matches:SQ123 |
Matches all documents that match saved search SQ123 |
|
Matching any condition |
Contract or Agreement or from-date:2020-12-25 |
Matches all documents that contain “contract/s” or “agreement/s” or dated after 25.12.2020 |
|
Matching all |
Contract Agreement from-date:2020-12-25 |
Matches all documents that contain “contract/s” “agreement/s” and are dated after 25.12.2020 |
|
Group conditions |
(contract or agreement) confidential |
Finds documents containing "confidential" and either "contract" or "agreement" |